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Privacy Policy

Privacy Policy

This Privacy Policy applies to all visitors to www.embodhi.co, as well as patients of the Embodhi acupuncture clinic and participants in retreats, trainings, workshops, and other programs or events organized by Embodhi.

 

Definitions

Patients: Individuals receiving acupuncture or other clinical services at the Embodhi clinic.

Participants: Individuals attending retreats, trainings, workshops, or other non-clinical events organized by Embodhi.

Management

The website www.embodhi.co is owned by Embodhi and managed by hostnet.nl. The contact details of Embodhi can be found on the aforementioned website.

 

Data Collection

Embodhi collects personal data for the following purposes:

 

  • For Patients of the Acupuncture Clinic

    • Maintaining medical and administrative records.

    • Processing payments for clinical services.

    • Communicating important updates, such as appointment reminders or changes in clinic operations.

  • For Participants of Retreats, Trainings, and Events

    • Maintaining a participant registry.

    • Processing payments and handling administrative tasks related to events.

    • Sending event-related communications, such as schedules, updates, and preparation guidelines.

 

Communication Preferences

Patients and Participants may opt out of receiving non-essential communications by emailing hello@embodhi.co.

  • For Patients: Opting out may limit your ability to receive appointment reminders or critical updates about clinical services.

  • For Participants: Opting out may restrict access to important event-related updates, such as schedule changes or preparation instructions.

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Cookies

www.embodhi.co uses functional cookies to optimize website functionality and improve user experience. Cookies store visitor preferences, making future visits more user-friendly.

 

Visitors can configure their browsers to allow, disallow, or partially allow cookies. Cookies can also be removed via the browser settings.

 

www.embodhi.co also uses Analytics cookies to process anonymized browsing data, which helps improve the website.

 

Data Sharing

Embodhi will not share personal data with third parties without prior written consent, except:

  • When required by law or judicial order.

  • For Patients: To comply with medical regulations if necessary.

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Security

Data from both Patients and Participants is stored securely and accessed only by authorized personnel.

Special precautions are taken to ensure the confidentiality of medical data for clinic patients.

 

Modification or Deletion of Data

Patients and Participants may request the correction, addition, or removal of their personal data by emailing hello@embodhi.co.

  • For Patients: Removal of medical records may be subject to legal and regulatory restrictions.

  • For Participants: Data removal may impact access to certain services or programs.

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Questions

For any inquiries regarding this Privacy Policy, please contact Embodhi.

Contact details are listed on www.embodhi.co, or email hello@embodhi.co for privacy-related matters.

 

Disclaimer

Embodhi reserves the right to modify this Privacy Policy without prior notification to visitors, patients, or participants. Updates will be posted on the website and will constitute sufficient notice.

 

Orders

This Privacy Policy also applies to anyone who places an order with Embodhi.

Embodhi may use order-related data to process the order, send related communications, and occasionally share tips or tools relevant to customer interests.

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Final Notes

This Privacy Policy ensures that Embodhi treats the personal data of its Patients and Participants with the utmost care, in compliance with applicable regulations.

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confidentiality clause

Confidentiality Clause for Embodhi's Trainings.

1. Scope and Objective

This document outlines how we handle the personal data of Participants participating in the Teacher Training. Our aim is to provide clear information about:

- The data we process, store, and the purpose behind it.

- Our commitment to careful and effective data management.

- How we strive to protect Participants' rights.

 

2. Types of Data Processed

We process the following data (if applicable):

- Name, first names, initials, gender, date of birth, address, zip code, place of residence, telephone number, email address, and similar communication-related data upon registration.

- Availability for the study program, level of education, previous yoga training, medical data, and motivation for the study during registration for assessing candidate suitability.

- Information regarding the nature of the training course, such as notes from responsible teachers or mentors, participant interviews, mentor feedback reports, and email correspondence related to the learning process.

- Observations from teachers and mentors regarding progress and success, and relevant financial data concerning invoices.

 

3. Purpose of Data Processing

All personal data is processed in compliance with applicable legislation and for the following purposes:

- Organizing education and training, testing, certifying Participants, and guiding their learning process.

- Facilitating communication among Participants, providing necessary contact details.

- Supporting Participants with coaching and supervision, tailored to their individual needs.

- Engaging with Participants and other stakeholders about learning materials, programs, activities, etc.

- Maintaining contact with Participants, former Participants, and other relevant contacts.

 

4. Confidentiality of Shared Information

We understand that participants may share personal matters with us during training, which should remain confidential. Our teachers and mentors are bound by confidentiality obligations and a Code of Ethics, ensuring they do not disclose such information to third parties. However, there are three exceptions to this rule:

- Sharing information with other teachers involved in the participant's learning process, only if deemed beneficial to the learning experience.

- Mentor reports shared with directors for supervision purposes. Participants may voice objections to this process, which will be respected.

- Occasionally sharing photos or videos on social media platforms (e.g., Instagram, Facebook, YouTube) solely for their intended purpose. If Participants wish to opt-out, they can notify us via email.

 

5. Data Processing Conditions

We only process data with explicit permission from Participants or when it is necessary for the fulfilment of a study contract.

 

6. Data Storage

Data is stored for the duration necessary to fulfill the purpose for which it was obtained, unless a legal obligation requires its retention. Course and mentoring data are retained for five years from the last contact with the participant.

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